Emergency Department Research Coordinators

Welcome to the Emergency Department Research Coordinator (EDRC) Program!

Our mission is to:

“Support the conduct of high-impact clinical and translational research by providing investigators efficient and effective research services.”

We look forward to helping you with your research goals! Please explore our page to see the various services we have to offer. If you have any questions or concerns, please reach out to our team using the “Contact Us” link on the right.

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Getting Started

To inquire about the EDRC Program’s services, email Becky Schwei with a copy of your study protocol.

After receiving your email, you will work with Becky to set up initial meeting to discuss logistics and feasibility of using EDRC Program.

Following the meeting, the EDRC Program will develop an initial price quote and send it to you (and your study team) for approval.

Once pricing is approved by the study team, obtain approval from the Emergency Medicine Research Committee (EMRC) and IRB.

Please note: When applying for approval, you must use EDRC-specific recruitment language in protocol

After approval by the EMRC and IRB, the EDRC Program Coordinator will work with you and your study team to develop a recruitment process and materials. From there, the EDRC team will be trained on your specific research protocol and begin recruitment.

Benefits of the EDRC Program

• Regular recruitment updates
• Recruitment data tracking
• Quality assurance processes, as applicable
• Recruitment troubleshooting
• Coverage 8 am-11 pm 7 days/week

General Pricing

Generally, the EDRC program will bill a study team for the number of patients screened, the number of patients approached, and the number of patients who complete consent and study procedures. The amount billed at each level will vary based on the effort of each step. We will work with study teams to develop an accurate quote based on study specifics. Below are representative examples:

1. For a highly complex study screening all patients over the age of 60, but with restrictive eligibility criteria leading to <20% of screened patients being eligible:

a. EDRCs reviewed the medical record, approached physicians to find out clinical information for potentially eligible patients, and approached patients based on independent screening and information from physicians

b. EDRCs completed consent and a 30-minute survey in the ED with interested patients

c. The average cost for this study was $325 per participant

2. For a study screening all patients over the age of 18 who were eligible to be tested for MRSA:

a. EDRCs reviewed the medical record and approached providers to ensure research activities were appropriate

b. EDRCs approached eligible patients, completed consent, and performed two nasal swabs on interested patients while following appropriate bio-hazard      precautions and ensuring sample integrity

c. The average cost for this study was $125 per participant

3. For a study screening all patients over the age of 18 coming in for a traumatic injury:

a. EDRCs approached physicians to find out clinical information for potentially eligible patients

b. EDRCs obtained permission to contact from patients interested in the study

c. The average cost for this study was $160 per permission to contact

Things to note:

  1. The more specific the initial inclusion criteria (e.g. only patients in a certain age range, only patients with a certain chief complaint, etc.), the less time EDRCs spend on screening.
  2. If there are no clinical questions a physician needs to answer that determine eligibility, EDRCs spend less time determining eligibility prior to approaching a patient.
  3. Obtaining permission to contact takes less time than obtaining consent, but not enrolling while in the ED will result in attrition from the study.
  4. The EDRC program will invoice study teams on a quarterly basis unless otherwise specified.

Contact Us

If you have any questions or would like more information regarding the EDRC Program please contact:

Rebecca Schwei, MPH
EDRC Program Supervisor
Associate Researcher
rschwei@medicine.wisc.edu