Department funds may be used to provide meals, break items or non-alcoholic beverages at department- or section-sponsored events or business functions. Please review the DEM Visitor Travel Guidance procedure Word document linked below.
Visitor travel guidance
Payments/reimbursement requests for hosted meals and events must be supported by the following:
• Itemized vendor receipt
• Name/description of the event, beginning/ending date(s)/times, business purpose, and justification for holding the event over a meal period (e.g. meeting agendas will suffice)
• List of attendees
Payment or Reimbursement
Catering for department- or residency-sponsored events can be ordered and paid ahead of time by using a p-card. For more information on this process, please visit the p-cards page.
Please work with your administrative assistant to submit a department reimbursement request for meals paid for using personal funds.